Electrochemical Society Student Chapter Constitution
Article 1: Purpose
Section 1: Name
The name of this organization shall be the Electrochemical Society Student Chapter at the University of Washington (hereafter referred to as ECS@UW).
Section 2: Mission Statement
The purpose of ECS@UW is to provide an opportunity to better understand electrochemical and solid-state sciences, to have a venue for meeting fellow students, and to spread knowledge of electrochemical science to the community. Specifically, the ECS@UW shall:
- Educate members of the student chapter in electrochemical sciences
- Educate members of the greater Puget Sound community via outreach programs
- Provide opportunities for professional networking and professional development
Article 2: Membership
Section 1: Eligibility
All undergraduate students, graduate students, and postdoctoral researchers at the University of Washington are eligible for membership in ECS@UW. Only those members who are currently registered University of Washington students have voting privileges.
Section 2: Associate Members
Industrial representatives, faculty, or other persons may be considered for associate membership. Associate members will serve as a liaison between graduate students and their representative organization. Associate members will not have voting privileges and cannot hold officer positions. The total number of associate members shall not exceed the total number of student members.
Section 3: Meetings.
Meetings will be held on a bi-weekly basis (bi-weekly in this use refers to occurring twice per month). Meeting dates and times will be determined at the start of every quarter. Additional meetings can be called as needed.
Article 3: Officers and Committees
Section 1: Officer Roles
President
The president acts as the chief executive officer of the chapter. The role is to give the “big picture” guidance of the chapter and motivate the entire chapter. The president should have full knowledge of the duties of each officer and can give informative advice. The president is responsible for organizing and facilitating officer meetings. The president should maintain a good relationship with the Electrochemical Society.
Vice President of Education
The Vice President of Education is responsible for organizing bi-weekly meetings (journal clubs), summer book series and any education event which supports the chapter’s mission.
Vice President of Professional Development
The Vice President of Professional Development is responsible for organizing the annual industry panel event, career talks, networking events, building and maintaining relationships with industry representatives to provide opportunities for networking and professional development.
Vice President of Outreach
The Vice President of Outreach is responsible for organizing outreach activities include mentorship/outreach events, scientific demonstrations, guest speakers (coffee talk series), and collaborative events. The role of outreach coordinator is not limited to these events; he or she is encouraged to seek out outreach opportunities.
Director of Communications
The Director of Communications is responsible for advertising event and the chapter on social media channels and event liaison, organizing the chapter’s social. Must possess excellent communication skills and be able to work as part of a team. This position should work closely with webmaster.
Director of Open Science
The Director of Open science is responsible for promoting open science, facilitating the intentional sharing and reuse of generated research/products, encouraging publication on ECSarXiv, and other open science platforms like Center for Open Science, GitHub, etc.
Secretary
The Secretary shall take notes during meetings/events and share the notes with members via e-mail and other channels and website, submit the chapter updates quarterly to ECS Interface magazine. This position should enforce other officers to document the procedure of the meetings/events.
Treasurer
The Treasurer shall be responsible for managing the funds (bank accounts and cash) and maintain an updated public ledger of available funds. Also, the treasurer shall maintain a projected budget and collect funds for the required purchases. The position is encouraged to organize fund raising events with President and Vice Presidents.
Webmaster
The Webmaster will set up and maintain the ECS@UW website, google groups and chapter’s e-mail address. This position should work closely with Director of Communications.
Section 2: Terms of Office
Each committee member should expect to serve for one year, from October to September of the following year. Positions are limited to 2 consecutive terms.
Section 3: Officer Removal
Officers may be removed from office with a majority vote of standing officers. Officers are expected to attend at least 75% of scheduled meetings, and to notify the chair if they cannot attend.
Article 4: Elections
Section 1: Election date
Elections will be held the at the end of Summer quarter. The chair shall notify voting members of the election 2 weeks from the election date.
Section 2: Voting Procedure
A 51% majority is required to elect an officer. Voting will be done by ballot on the scheduled election date.
Section 3: Vacancies
Vacancies will be filled by a majority vote during the next scheduled meeting.
Article 5: Constitutional Amendments
The constitution can be amended by a two-thirds vote of all eligible members in ECS@UW.
PDF: ECSConstitution
Revision: 09/14/2018