10/13/08
08/18/08
06/04/08
04/22/08
02/25/08
01/14/08

SOTA Meeting
11/24/2008, Monday

 Renew SOTA status with Activity office

• Representative needs to go to orientation every year
• Information will be in a folder for next years president

New 1st year Officers

• Laura Pepka, Vice-president
• Jenny Nelson, Secretary
• Paige Goodhew & Traci Pawlitschek, SOTA representatives
• Molly Kimmel, website extraordinaire

1st year fundraiser

• T-shirts will be delivered to 2nd year students, contact Laura Pepka with questions

Legislative Day

• January 14th cost is $20
• Open to 2nd year students
• Workshops will be held in Olympia from 8:30-3:30
• Chance to learn more about advocating for OT related bills and issues
• Talk with Representatives
• Continuing education for advocating
• Alece will email 2nd year students more information and carpools will be coordinated.
• NOTICE is on bulletin board
• Sign up soon since registration fills up fast!

New Lock for Snack Bar

• No new lock will be bought since BB tower will be remodeled and status of snack bar is unknown.
• Keep key in lock so it is easier to replace lock correct way

Buddy System

• 2nd years are available when needed, 1st years should initiate meetings after initial orientation week if desired.
• Suggestions to have more “meet & greets” during first weeks of class.
• Find out interest levels of both 1st and 2nd years to better arrange buddies.

1/18th Club

• Meets December 9th (Tuesday) at 4:00pm at Bierstuge in Ravenna
• 1st year game night (open to 2nd years) is pending

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SOTA Meeting
10/13/08, Monday

 Purpose of SOTA

• “It shall be the purpose of this organization to: provide communication between students and faculty, allow for interaction between first and second year students, organize additional educational opportunities for students in the organization, and promote the Student Occupational Therapy Association” (SOTA Constitution, 2008)

Duties of President & Treasurer

• President: To coordinate & run SOTA meetings, keep track of committees, facilitate communication between classes and advisor
• Treasurer: To record spending and fundraising, keep track of dollar amounts for each class, coordinate football parking fundraiser
• See “Fundraisers” link on right menu bar for more information on Football Parking

Vice President, Secretary (& Webmaster) nominations from c/o 2010

• First-years need to nominate and vote for a Vice President and Secretary from their class
• Please have nominations sent to sota@u.washington.edu
• Vice President duties: To support & aid the president, look for educational opportunities
• Current VP attempted to involve SOTA with an in-home OT assessment via Rebuild Together—an organization that annually updates homes of people with disabilities (e.g., retrofitting a house for wheelchair accessibility)
• Secretary duties: To take meeting minutes and post them, keep track of listserve e-mails of all classes
• Webmaster duties: (can be part of Secretary or separate)
• Assist in posting meeting minutes
• Update & maintain website
• Edit/add useful features, information, and so on
• Make the website however your class wants it to be, but keep in mind that incoming students and fieldwork students will also be using it

Committees

• Fundraising Committees
  To pay for each class’ graduation, AOTA conference representatives, WOTA representatives, & other relevant SOTA issues
• Football Parking
  Chair-person: Kristi (2nd year)                        Assistant-chair: Rick (2nd year)
• Those that volunteer will be raising $10/hr for their class. If you bring others to volunteer with you (including non-UW affiliates), they will be earning money for your class. Also, if you come as a group or pair, Parking Services will keep you together (or at least paired) at lots. Be sure to bring study/reading material; there will be slow times at the lots. Every game must have 4 people from SOTA, and we get docked $ if we don’t have at least 4. It’s always fine to have more than 4 people show up—regardless of whether or not Parking Services was notified ahead of time.
• Job Fair
  Chair-person: Amanda
• The Rehab Department job fair is during the spring. It is run primarily by 2nd years, but some 1st years are expected to volunteer. Sign-up sheets will be distributed next meeting for Job Fair volunteers.
• Sweatshirts, Shirts, Vests
  Chair-person: Laura (1st year)
• Professional looking OT-wear, nonspecific to our program. Laura will provide more information via e-mail.
• Car Details
  Chair-person: Patrice (2nd year)
• UW OT car details for students & faculty. Patrice will provide more information via e-mail.
• Snack Bar
  Chair-person: Jessie (2nd year)
• OT Snack Bar located up in the BB 9th floor OT offices. This is run by 2nd years.
• Social Committee
  Chair-person: Kelly (2nd year)                                    Assistant-chair: Morgan (2nd year)
• In charge of Meet-&-Greet for incoming & current students. Currently have kept 1/18th Club celebrations going; every half a quarter is celebrated (hence 1/18th). Next 1/18th will be on 11/14 (Friday); details will be given via e-mail.
• Community Service & Continuing Education
  Chair-person: Chris (2nd year)                         Assistant-chair: Alece (2nd year)
• Look for OT-related volunteer opportunities around the community and educational opportunities.
• This Tuesday (10/14/08) is a Spinal Cord Injury Forum from 6 p.m. to 7 p.m. Presentation at 7 p.m., Conf. Room B/C, UW Medical Center Cafeteria, 206-685-3999.
• Rebuild Together takes place every April and maybe every October. Information will be e-mailed as it comes.
• Mental Health volunteering available at Aloha Inn on Sundays. Please contact Joyce if interested jmengel@u.washington.edu.
• Brown bag lunches on topics of interest. Previous classes have invited speakers from certain backgrounds to give talks. If interested, please contact the committee at sota@u.washington.edu.

American Occupational Therapy Association (AOTA)

• The national OT association. If every student becomes a member, SOTA will receive recognition & an award. Joining will give you access to online American Journal of Occupational Therapy (AJOT) articles, you will also receive bi-monthly AJOT journals, and there are other perks! Joining helps to fund advocacy efforts for the national OT field.
  www.aota.org
• Washington OT Association (WOTA): The state-level OT association. Join or donate money to help fund OT advocacy at the state level.
  www.wota.org

AOTA Conference

• First year students must nominate a representative to send to the next AOTA conference in Houston. Depending on your class funds, you may want to send two or three representatives. Representatives are in charge of bringing back information on topics that their fellow classmates are interested in, gather free OT items, and maybe sell SOTA fundraising items. Please contact Kelly & Morgan for more information kng2@u.washington.edu & morganb@u.washington.edu.

Rehabilitation Department Open House Thur (11/13/08), 4:00pm - 5:30pm

• Those that have signed up to volunteer will be contacted by Tracy.

--2nd YEAR ITEMS--
WOTA Conference

• It was voted to reimburse our two WOTA representatives for their trip to the WOTA Conference ($80 each)

Donating extra funds

• Donations can be made to: OT Development Fund to purchase more test kits for UW MOTS; OT lab development; &/or any charity we like

Graduation

• Thursday will be the OT Department graduation
  • The exact time may be 6pm (begin serving at 7pm?)
• Possible locations
  • Boathouse behind the IMA. Fits 300 people
  • Burke Museum. Fits about 250 people
  • Urban Horticulture. Fits about 200-300 people
  • Henry Art Gallery
• Catering will be decided upon after the location is settled.
• Staff speaker
  • Class needs to pick one
• Student speaker
  • Class needs to pick one—if we want
• Slide show
  • Please send pictures to Alece alecek@u.washington.edu
  • Superlatives
    • Please create funny/unique categories for every one of your classmates that can be used for the slide show. Send your ideas to Alece.
• Games/Activities
  • Food eating contest, splint-making contest with limited & weird materials? See the Discussion Board if you have ideas.
• Tickets
  • The average number of people each student will bring is 4, so that will be five including yourself
  • The buddy system will be used to decide on who gets extra tickets (i.e., ask around/offer to each other). For those that would like more tickets, they can be purchased for a certain amount (that will be determined soon).
• Anything that will be voted upon will be on the Discussion Board, so please check periodically!

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SOTA Meeting
8/18/08, Monday

OT Lab

• Need volunteers to create a PowerPoint about how we MOTS need an OT lab
• If interested, please contact Elizabeth (ekanny@u.washington.edu)
• Phone-a-thon to contact alumni for donations for OT lab
• If interested in helping to create & /or run it, please contact Elizabeth
• Kickoff event on 10/6/08, ~6pm
• More information to be provided

Committees

• Graduation committee needs co-chairs! And at least 4-5 members
• Tentative location: Urban Horticulture 6/13/09, Saturday
• Committees were introduced/reintroduced
• Updated committee members list will be posted soon
• If you were not available to sign-up, please contact the chair for a committee you would like to join

Incoming Student Orientation Tue, 9/23/08, 10am-4pm @ BB916 & BB938

• Buddies will be arranged into “families” with two c/o 2009 students “adopting” two incoming students
• If you were not available to sign-up, please contact Kelly or Morgan for a family
• “Families” will be posted on the site soon
• Potluck lunch
• If you did not sign up to bring something, please contact Kelly or Morgan

Meet & Greet Thur, 10/2/08, 4:30pm

• Possible locations:
• Gas Works (sheltered area)
• South Campus Center
• Water Front Activity Center
• Please bring $3 by Friday, 9/26/08 to Kelly for food/snacks

Running SOTA Meetings (suggestions)

• Send out an e-mail to everyone a week or two ahead for possible items on the agenda
• For meeting topics that apply to all MOTS, have these at the beginning of the meeting
• Topics related only to 1st years or 2nd years should be held at the end, so members do not have to attend to items that are irrelevant to them
• Voting: majority rules
• If volunteers are needed for committees, events, and so on… information should be given ahead of time about responsibilities before members are asked to sign up
• This decreases the pressure to sign up for things on the spot

Football parking – Please sign up!!

• Please contact Kristi for available games to volunteer for
• Volunteering contributes to your class’ graduation fund
• Orientation
• Sat, 8/23/08, 10am-12pm, @ Johnson Hall, room 102
• For each person that attends, SOTA will receive $$ (great fundraiser!)

WOTA Conference Fri & Sat, 10/3/08 & 10/4/08

• After September 13th, ticket prices will increase
• $80 for one day
• $120 for two days

c/o 2009 Class Picture

• A class picture will be taken to give to the incoming class (cuz we’re just so darn cute!)
• Actually, it's so they can get to know us better ;p

Poverty & Kids Thur & Fri, 9/4/08 & 9/5/08

• A talk/information session
• If interested, please contact Katie K. for more information

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SOTA Meeting
6/4/08, Wednesday

New officers!

• c/o 2009 must e-mail Elizabeth to vote for president & treasurer positions (ekanny@u.washington.edu)
  
• Nominations are as follows
  • President:  Alison
  • Treasurer:  Kristi

Football Parking

• c/o 2009 must delegate this responsibility amongst themselves
• You can discuss via the SOTA discussion board (a post has been created for this topic): http://students.washington.edu/sota/discussion_boards.html

Activity idea: MOTS monthly brownbags

• Starting next quarter, students interested in certain topics can bring in guest speakers
• We can also use these monthly meetings for MOTS activities or get-togethers
• These monthly meetings are more for the 1st & 2nd years to mingle, get to know one another (cohesion—UW MOT pride!), talk about classes & the program, & connect with each other
• If you’re interested or have ideas, please visit the discussion board: http://students.washington.edu/sota/discussion_boards.html

Outreach/Shadow opportunity

• Community OTs are currently running group sessions at the Aloha Inn and are welcoming students that would like to co-lead or assist
• Group sessions are Monday nights
• Anne will send out more information about this

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SOTA Meeting
4/22/08, Tuesday

Graduating class of 2008: otz-of-08@u.washington.edu
Graduating class of 2009: ot07@u.washington.edu 

Job Fair money

• Raised over $30,000, which will be split in half with the PTs
• 60% of these funds will go to the class of 2008
• 40% of these funds will go to the class of 2009
• Exact figures will be e-mailed/posted later

Job Fair coordinators for next year

• Shari & Amanda (c/o 2009)

OT bags

• Volunteer from c/o 2009 needed to house OT bags & be in charge of them

Health Sciences Open House: Friday 9am-5pm & Saturday 10am-4pm (this week!)

• Volunteers still needed, please contact Anne ASAP: malma@u.washington.edu

Elections: President & Treasurer

• c/o 2008: Please contact Anne if you would like to run for either position

New WOTA Representative

• Alece (c/o 2009)

New Snack Bar Committee

• Jessie, Francis, Kristi, Katie (c/o 2009) will take over during Summer quarter 2008

New Orientation Committee

• Kelly & Morgan (c/o 2009)

SOTA website maintenance

• Any ideas for how to pass this position along? Please contact Jennifer: unajen@u.washington.edu

Rebuild Together lunch $ was voted on & approved for coming Saturday’s event (4/26)

• http://www.rtseattle.org

Rebuild Together assessment

• Waiting to hear back about a time & place for assessment

AOTA Conference update

• Please see the “AOTA Conference” section of this website

Outreach: Mother needs help with child with Autism

• More information will be provided in “Volunteer” section of this website

Outreach: “Little Bit Therapeutic Riding Center”

• An equine-assisted therapy organization
• They are always in need of volunteers
• Please visit www.littlebit.org for more information

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SOTA Meeting
2/25/08, Monday

Elizabeth Kanny, SOTA advisor: ekanny@u.washington.edu
Incoming class of 2006: otz-of-08@u.washington.edu
Incoming class of 2007: ot07@u.washington.edu 

• New constitution was approved, which means…
• We’re now an official UW student organization! This gives us access to more resources
• Refer to the following link for information, such as: how much $ we have for photocopying, where to go for free prints, what facilities we have access to/can rent, etc.
• Student Activities Office: http://depts.washington.edu/sao/faqs_misc.php

Job fair: 4/5/08 (Saturday), 1-5pm at South Campus Center—room 316

• So far we have 36 recruiters & have collected $15,000
• Please come. The more people present, the better
• Volunteers needed
• 1-2 people for designing signs
• If interested, please contact Anne: malma@u.washington.edu

OT bags

• If you would like to purchase any, please fill out the form posted on the OT board on the 9th floor
• Or you can contact Morgan: morganb@u.washington.edu

Graduation

• 2nd years
• Meeting to be held tomorrow (2/26/08)
• 1st years
• Need to start planning soon
• Graduation location is sometimes at the Urban Horticulture
• If we want this location, it has to be booked at least a year in advance
• $500 to rent
• Graduation can also be held elsewhere
• Volunteers needed to start a Graduation Committee for 1st years
• 1st year listserve e-mail: ot07@u.washington.edu

AOTA Conference Representative

• 1st years need to decide how many people will be going & what the cost will be
• Morgan will contact the 1st years about this
• 1st years could consider setting aside some money for cheap t-shirts that can be sold at the conference (great fundraising idea that worked for other schools at the conference)
• Volunteers needed
• Decide budget
• Design t-shirts
• Tips on housing
• Try hotwire.com for cheap hotel room deals
• Hotel rooms can be found for certain rates, but the hotel location will not be known until you reach your destination
• Contact OT programs near Long Beach, CA to see if program participants may be willing to provide cheap housing for OT students

Parking fundraiser

• Amount raised for 2nd years: $616.93
• Amount raised for 1st years: $378.12

Legislative Day reimbursement

• Those that drove to the event will be reimbursed with a check

Incoming Students Project

• 1st years (Alison, Kelly, Katie, & others) are gathering information to assist the incoming class of 2008 in transitioning into the MOT program
• Information being gathered include: study tips, where to eat, where to get help with certain questions, and so on
• If anyone would like to contribute, please contact Alison (agabriel@u.washington.edu) or Katie (khklein@u.washington.edu)

Outreach: “Rebuilding Together”

• An organization that annually updates homes of people with disabilities
• Ex: retrofitting a house for wheelchair accessibility
• This year, the project date is set for the last Saturday of April (4/26)
• The WOTA president is in charge of this organization. He will contact SOTA about 2nd assessment on homes
• Rick will find out how  many people can participate in this activity
• For more information, please contact Rick: cardo@u.washington.edu

Outreach: “Little Bit Therapeutic Riding Center”

• An equine-assisted therapy organization
• They are starting orientation & training next week for the spring quarter and need plenty of volunteers
• Please visit www.littlebit.org or contact Katie (khklein@u.washington.edu) for more information

OT month is April

• Poster-board space, across from the Court Café, can be reserved for OT awareness
  • Elizabeth has the OT poster-board
  • Volunteers needed
• Need someone to reserve the space & post the poster-board
• If interested, please contact Elizabeth ekanny@u.washington.edu
• Booths
  • Can have one at the HUB or Rotunda with OT items and information available
  • Volunteers needed
  • If interested, please contact Anne malma@u.washington.edu
• Article in the “Daily” about OT awareness
  • If interested, please contact Morgan morganb@u.washington.edu
• Pens
• As a fundraiser & also for OT awareness
• If we are able to get it in bulk, we can have them customized
• Volunteers needed
• Designs
• If interested, please contact Alison agabriel@u.washington.edu

 

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SOTA Meeting
1/14/08, Monday

1. Constitution changes
1. Those that were present voted on changes to the constitution
2. Those that weren’t present are encouraged to send their votes in via e-mail to Anne Malm (malma@u.washington.edu)
2. Parking fundraiser
1. A check for SOTA is on its way
3. Snack bar fundraiser (for 2nd years)
1. Snack bar is going well
2. Those in charge are in the process of creating a sign-up list for us to alternate stocking the snack bar
4. Job fair
1. An e-mail will be sent out asking for volunteers
2. Will most likely need help during the day of the job fair, but specifics will be given in the e-mail
5. Graduation plans (for 2nd years)
1. 2nd years will be contacted soon about this
6. Legislative Day
1. Takes place on 1/31
2. 2nd years won’t be having class on this day
3. SOTA will be providing gas money for those carpooling with 3 or more people
1. The exact form of reimbursement (cash, gift card, or other) and amount is still being decided
7. Outreach: “Rebuilding Together”
1. An organization that annually updates homes of people with disabilities
1. Ex: retrofitting a house for wheelchair accessibility
2. This year, the project date is set for the last Saturday of April (4/26)
3. More information about this outreach project will be given in the next meeting
8. Spinal cord injury forum
1. We have contacts for some women who are willing to come in to speak to SOTA about their experiences
2. Please notify Anne if you are interested in this
9. Chairs for committees
1. We need chairs for the Fundraising Committee, Social Committee, Community Outreach Committee, Continuing Education Committee
2. A sign-up sheet for this will be posted on the OT board by Tuesday (1/15)

Next Meeting: will probably be around the same time as today’s meeting (1/14, 12:15pm)

Note for officers: For future meetings, please send ideas for issues that need to be addressed to Anne beforehand.

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