Become a Mentor for Next Year’s Incoming Students

GSO Mentor Program Expectations and Guidelines:

Overview: The GSO will be piloting a graduate mentor program beginning in Fall 2014 to help transition incoming students to the program culture and foster a stronger sense of community among graduate students.

Please complete this brief survey to express your interest. Your answers will be used to make a compatible mentor/mentee match. https://catalyst.uw.edu/webq/survey/ahotz/239446

Expectations/Guidelines for Mentors:

· Foster social relationship between incoming/first-year students and graduates further along in the program.

· Meet with mentees once a quarter, with the first meeting occurring no later that week 2 of fall quarter (ideally before the quarter begins if possible)

· Winter & spring meetings times up to the discretion of the mentees/mentors.

· Attend group events with all 1st year students and all mentors. (approximately one per quarter)

· Year-long commitment

· Mentors will provide academic/professional mentorship to mentees, which may include but is not limited to:

o Encouraging them to speak with Kathy early and often about program requirements

o Becoming involved in graduate organizations such as GSO, GPSS, Englist, Lang-Gang, and reading groups

o Introduce them to students and faculty with shared interests

o Providing information about the TA Union

o Discussing graduate school survival skills

o Provide advice on curriculum and lesson planning if applicable

o Providing advice on class and committee member selections as mentees complete coursework and look ahead to M.A./exams process

o Providing strategies for making the transition from student to scholar through activities ranging from subscribing to academic journals within one’s field to submitting paper proposals to conferences and publications

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Placement Meeting Minutes– 5/16/14

- Give a really broad picture of the search process and what you need to be preparing and thinking about from here until September. Answer questions and collect information about how we can support you – tell you what committee typically does – and then find out what you need.
- Went around introduced area of specialty – some finishing this year, some hoping to finish next year and not sure if they will be going on market this year, some earlier in the process.
- Mark – Think about the calendar – where you are now and what you need to be doing up until the job list comes out in the Fall and what you can expect in the fall. No right way to do the job search but it’s a lot of work and it takes a lot of concentration. You’ll be surprised the energy it takes to write letters, wait for replies. If you’re in the dissertation – think about whether you want to put energy into dissertation or job search because it’s really hard to do both. One thing to think about is if you’re going to go on the market – either on the bus or off. First, talk to your chairs, dissertation directors and tell them your plan/work out the calendar with them.
- Candice – There’s a value in just doing a small search. When we talk about kinds of cover letters to prepare, think about what it is your search might be: regional, national, R1, community college jobs. Make sure your dissertation knows and give letter writers a heads up now and remind them later. What would be ideal to have now: good to have 2-3 chapters done, a publication or two, plans for a talk that is not the same as your writing sample, and conferences that you’ve been to.
- Mark – The more you can have the better but the placement meeting generally raises the anxiety level a lot. It’s okay if you don’t but these are things to keep in mind as you go through the process. Having more chapters – allows you more options for materials. Briefly talk about the calendar – Fall is very later at UW. By October 1st the job list comes out (sometimes earlier) so you’ll be looking for jobs in your area. Be working on materials over the summer so they’re close to ready when Fall hits. Flurry of activity – finish letters, send them out and then a pause waiting for responses. You might get responses requesting more materials – syllabus, research proposal, etc. December – invitations for skype, interview at MLA. One of the new wrinkles is the skype interview. Placement committee will have a workshop on skyping. Sometimes there are phone interviews too. In some cases, may even be an on-campus interview in the fall.
- Candice – Since I’ve been on this committee (5 years), the market has really changed. It was very rare to have a phone interview/skype interview before December in the past but now everything’s moved back. It would not be shocking to have your first round interview in November. Some campus visits could be Nov/Dec. More commonplace to grab people earlier in the process.
- Mark – After Jan/MLA there might come on-campus interviews, preparing campus talks and classes to teach. After that, there’s usually a new wave of advertisements for jobs in spring as schools figure out they need part-time, replacements, 1-2 years of instructors. This year wasn’t as much.
- Candice – Any questions about the process? You should be declaring if you’re on the market now, talking to your committee, make sure you’re on the Catalyst site for the job search. If you’re not on it, let Candice know (Kathy does this based on your year). Get a sense of the genres. Be working on job materials over the summer and have them in near-ready draft by June 1st. What was your experience [Kirin]?
- Kirin – I didn’t use interfolio because I only applied to 6 jobs and they all wanted different things (mailed, pdf, etc.). None of them required interfolio.
- Candice – Interfolio is expensive but its very standard practice to use it. It used to be through snail mail, now there are so many different ways. Spreadsheets can be useful. Some people send out up to 50 applications.
- Trainor– Schools that post ads through interfolio its free to submit, you still pay to send letters ($4-6).
- Candice – You want to do interfolio at least for your letters. As a faculty member, we upload them and then you deploy them whenever you need them. Letters will sit there for a long time. I would suggest your committee update your letters each year. Most postings want recommendations within the year.
- Trainor– One more thing about interfolio: expect that schools will post applications through an in-house program. I applied to 16-17 schools and more than half I had to upload materials. Be prepared for the tediousness of that process and having to upload pdfs that are already in interfolio. And some schools that went to electronic applications earlier will use more antiquated systems, pre-interfolio. I had that experience with R1 schools – pay separately too.
- Candice – On faculty end, for those idiosyncratic ones we have to upload pdf recommendation too. Big thing now – begin materials and contacting people. Oct 1st – looking for jobs, apply for them in Oct/Nov. Let’s move on to talking about materials. In fall meeting, we’ll talk more about materials, specific questions but I want to talk through the genres. First, ask people you know for materials and go on the Catalyst site. They are somewhat formulaic but there is a target to meet and learn the genre. So the most important is the cover letter – can’t underestimate how important it is. You need various types. First thing committee looks at, decides whether you’re in or out. Prepare one that’s research oriented (starts with description of your dissertation and publications and then teaching – research is prominent). If you’re applying to different sets of jobs, you might need to tailor the research letters (ex: one for rhetoric and one for composition job). Don’t crazy with proliferating letters but keep that in mind. Also prepare letters that foreground teaching (community college, liberal arts schools – depending on the school). Still, keep research prominent unless it’s a clearly teaching oriented school. Two pages, single spaced – NO longer. Put it on department letterhead – it’s on the Catalyst site. Also get an electronic signature for your letter. You guys have any insights about the letter?
- Trainor – For lit jobs, unless it’s a community college they all want to know about your research first.
- Candice – In a liberal arts college working with undergraduates, still foreground your research.
- Kirin – Some of the liberal arts college that I interviewed at where I expected to talk about teaching, they asked about my research first.
- Caitlin – I’m curious how much you two were adjusting your letters for each institution.
- Trainor – For the most part, adjustments were to the first and last paragraph. The bulk of the letter – two paragraphs research and teaching. I might tweak it depending on the area of interest (18th century texts instead of Victorian for example).
- Kirin – I was applying to so many different types. Some of them wanted my administrative work, so some of them I talked a lot more about those positions. Kind of pulling from my CV what to include and what not to.
- Candice- Part of that will come down to the scope of your search. If you apply to 70, think about where is your time best spent. If there is a dream job and you feel a good fit – spend more time on that one. Choose your battles.
- Suzanne – Asking feedback from many people. You guys offer to read the cover letters? [Yes] Chair.
- Candice – Job placement committee- at least three people who are available and this is what we’re doing. Send us your materials. I’ll read over the summer, not sure if I’ll still be on this committee in the fall. Definitely the chair and its critically important someone specialized in your area reads the letter. Give it to peers. Your CV is very important as well – take a look online. Typically, it’s very formulaic: education, research, teaching, awards, administration. Might have two versions again for research/teaching. Don’t need editing experience.
- Kirin – Anis suggested having a summary experience on the first page of the CV. Bulleted list of all the things you’ve done as a graduate student and administrator.
- Candice – Some schools have a summary of research experience – list everything that you feel qualified to teach even if its not center of dissertation. Exam areas, coursework.
- Kirin – My experience this year, I’m applying to African American lit but they also want American lit, Caribbean lit (funding issue) so listing research/teaching you indicate all of the things you can do.
- Candice – Applying to departments outside of English – departments are shrinking, often they need someone to be five people.
- Trainor – In some ways its more of a wish list than a hard and fast. Thing is just say how you fit into it but don’t claim anything you can’t do. Don’t be discouraged by the long lists – you can still apply for it and recognize those lists come out of committee conversations.
- Candice – Dissertation abstract – one single-spaced page, two at the most. Key contributions, chapter overview. Do not let it go over 2 pages – short, concise. Balance tone between specialists thinking you know what you’re talking about but someone who’s really far outside the field could still understand what you’re doing. Don’t go over-jargony because committees will include people who don’t know the conversations. Writing sample – doesn’t need to be published, can be a chapter, but as close to publishable as possible. Polished, work really hard on it. Do I choose my strongest piece or the piece that best represents what you do? Choose one that best represents your research area. It would speak oddly if you choose a really strong piece that’s far off your dissertation topic and overall research.
- Trainor – Real variation in writing sample – 20 to 40 pages. Be prepared to imagine ways that you can truncate the example and still have a coherent piece, even if its just bracketing and briefly explaining the pieces that were cut.
- Candice – Shortest article length, 20-25 pages, is the most common. It might be worth preparing a 20-25 page piece and a 15 page piece ahead of time.
- Suzanne – If you have a solid 25 page piece, is it okay to go under the page limit?
- Trainor – Usually says, writing sample no longer than 35 so 25 is fine.
- Candice – Nobody wants to do more reading on the committee. Whoever is invited to MLA, your materials have all been read but initial round they’re not reading very closely. Your letter is going to be what’s read, that’s it. Letters of recommendation: 3-5. Most of them are going to be 3, maybe 4. Occasionally 5. It’s to your advantage to ask for more letters. You must have your chair write one – single most important letter. Prepare a teaching letter, someone who’s observed you and reviewed your teaching materials. You can ask someone to review your teaching materials, have them observe them if there’s time. It could be someone who tucks teaching into a research letter – shouldn’t be your chair, someone else. Make sure your committee can write a concrete letter – give them reminders about what you worked on in their class.
- Heather – Still relevant if they’re reading your dissertation?
- Candice – Just anything that might be relevant beyond the dissertation. Don’t go crazy with that but just give some helpful reminders.
- Tony – Teaching philosophy/portfolio. Doesn’t that have people who have observed your teaching in it as well.
- Candice – We’ll talk about that in a bit.
- Sarah – I heard you’re supposed to have someone order your letters and read them to make sure they’re okay?
- Candice – You can ask someone on the committee to go through your letters for unintentional red flag. We can go into the application and read letters and if we find anything we’ll very gently get in touch with the faculty member. More than likely they’ll all be awesome. We wouldn’t read them for “say more about this” just for yowsers that would put you in a bad situation.
- Sarah Kate – If a committee wants 4-5, do they all have to be from English?
- Candice – Not at all. More than often they’ll be tenured faculty, might include someone else on campus that you’ve worked with closely. Let them know sooner, send them a reminder in August. Teaching philosophy/portfolio – written in 567. Probably want to refresh it. Shouldn’t be focused on teaching composition but your field. Don’t say anything that’s going to raise a flag, like if you have a political edge to your teaching, be mindful of the kinds of things you suggest about how you approach teaching. Often, the teaching portfolio isn’t a first round thing.
- Kirin – Teaching portfolio ended up being a 70 pg pdf, framing statement, teaching philosophy, snapshots from three different courses, syllabus, activities, sample papers and feedback, student comments in evaluations.
- Candice – Be representative – all the things you’re committed to, there should be an artifact. Research statement was a new one – apparently this is on the rise. We need to put some examples online. It’s a similar genre to dissertation abstract but it’s used in the sciences commonly. Diss abstract is a broad orientation to your project, research abstract zooms out and orients people to your trajectory and identity as a scholar. Talk about publications in each area, talk about your next book (imagine, obviously you don’t know).
- Trainor – The dissertation abstract, more what you’ve done, the research statement is much more future oriented, what are you going to be producing.
- Candice – Most likely R1 schools.
- Trainor – All over the place for me – liberal arts colleges asked for it. Have a 1 pg and a 2 pg version of both the dissertation abstract and the research statement.
- Kirin – The way that you write about dissertation and research in cover letter, have to change it in the abstract. Markedly different. Heard from
- Candice – Different ways of phrasing/language. Patchwork your own writing.
- Jennifer – Diversity statements?
- Trainor – Interested in schools with religious affiliations, lots will want a statement of faith or at least you won’t destroy the faith of our students. Jesuit, Protestant schools. Want something that says that you won’t challenge the philosophy of the school.
- Candice – During mock interviews we’ll talk more about what students can ask legally – they can’t ask are you a Catholic? But they can ask you to think about how you would encounter Christian beliefs in your classroom.
- Trainor – Some private schools, they wanted a statement of my involvement in my local congregation. You have to decide if something you want to do.
- Candice – Diversity statement – Shon had to write one later on for Highline community college. Some of that might come through in your cover letter. Not a bad idea for anyone.
- Chelsea – Seen ads that ask for evidence of teaching effectiveness? Does that mean evaluations?
- Candice – It’s not exactly a genre so often people send their portfolio as evidence of excellence. Definitely what they want is to see some of your artifacts, students evaluations. That’s evidence.
- Chelsea – I didn’t know if that was too much evidence… but that’s good.
- Candice – If you do a lengthy portfolio, make sure your framing helps people to navigate because they won’t go through the whole thing.
- Kirin – Framing for portfolio – like a one page statement, here’s what here and how to navigate it?
- Candice – Can also do a brief framing of each artifact that ties it back to your teaching statement. Help a reader navigate and understand connections to a philosophical principle that you have. Meta-commentary, very discrete. Other two things to keep on the back burner – think about what a job talk would be. Has to be different from your writing sample. Depending on what kind of institution, can be very different. Standard is 35-40 min talk. Common to read a 20 page paper for English department. In some fields, like TESOL, you probably don’t want to read a paper because standards are different. Your adviser will be in the best place to know the expectations. Sometimes, people want powerpoint of your dissertation. Keep in mind the teaching demonstration – lead a class that demonstrates your teaching and speaks to your philosophy/research area.
- Sarah – How does that work?
- Candice – Take over class – either real or fake student. Have to do something that doesn’t require them to read anything. Students don’t know anything about rhetorical theory. I might do a mini-lecture on whatever… needs to be connected to your normal teaching but they need more context. Then, get them into groups and have them do some activities.
- Kirin – Definitely the way you teach, not always in control of the material that you’re teaching. So you’re going to teach ______, sometimes not until two days before.
- Candice- Could be undergrads, grads, fake students. You can ask what they’re expectations are for talk and demonstration. Don’t just lecture, but just a mini-lecture and then vary activities – handouts, group work, etc. See how lucidly you explain concepts? How do you engage students? Are you a good teacher? Everybody knows its weird and acontextual.
- Caitlin – List of jobs/presentations – job talk, teaching demo, all have to be different content from the writing sample.
- Candice – The most used thing is the 35-45 min. talk where you prepare and read a paper and then people will ask questions. You won’t do a teaching talk but depending on the disciplinary expectations, some fields have different kinds of talks. In TESOL, more common to talk extemporaneously than read papers. Don’t prepare two versions but know what is the most common form. For most people in literary studies, should be reading a paper, obviously making it as engaging and conversational as possible. Resources – make sure you’re on the job resources catalyst site. The JIL – main place you go to see jobs cross all the fields (login 5698, password dog). Start looking in September, there will be trickle in in September, most will come in in October. Chronicle site, language and rhetoric, and interfolio.
- Jessica – Is Catalyst going to continue to exist?
- Candice – We really should move the stuff over to Canvas… it won’t disappear. I just want to take 4 minutes to brainstorm ideas that we can do to help you. Some of my ideas – Sept. 1st or during the summer, writing workshops around your materials. Any kinds of social events or meetings, resources that would be useful? We haven’t had a practice of doing sample job talks – they would need to happen earlier so it would be great to do that. So suggestions…
- Kirin – Lots of role-playing, mock interview was great but I had a lot of curve balls during interviews. Get practice being weird… low stakes practice. You will have people interviewing you who are super antagonistic. Really weird, inappropriate questions.
- Sarah – Practicing skype interviews and phone interviews on skype or phone. Having a room devoted to skype interviewing so we don’t have to do it at home. Connectivity problems too.
- Kirin – More real talk – I’m curious about interview persona. The way you dress, interview protocol, persona. Real talk about that.
- Chelsea – Some of those things could be accomplished with the panel of job speakers. Get their perspectives on what they wore.
- Suzanne – I liked practice job talks idea. Obviously we could all be there – speaking across narrow and broader field. Faculty too?
- Candice – Generally this department doesn’t create spaces to share their work. Faculty isn’t sharing work – great to institute a practice of sharing work. Not just a practice but a talk where we’re learning more.
- Suzanne – I would love to hear sample job talks from faculty that got the job too.
- Candice – This committee has been providing resources, we could do more. You guys will figure out the genre, but experientially we need more practice.
- Caitlin – Seeing an excel sheet that people used for tracking applications.
- Sarah – Similar to mock job talks – doing an off the cuff teaching demonstration too.
- Jennifer – Have a placement listserve where we can post about things that are going on on campus like the OWRC’s elevator talk.
- Sue – I’m a lot more worried about written materials, have to get through those first. I would be open to a workshop in the summer for materials.
- Emily – Even like a one-credit seminar that meets throughout the quarter and has you produce material, like Carolyn Allen’s writing for publication course.
- Tony – How do you make links between your teaching and research when we mostly teach composition?
- Candice – A really plump paragraph in your letter – highlight the way you tailored your composition courses to your interests, talking about range of classes that you’ve taught, looking forward to the kinds of courses you’d like to teach. Also diversity statements – experience with diverse, multi-lingual classrooms.
- Chelsea – Very general question. How do you decide which jobs are worth it?
- Candice – This process will test your sanity – not just academically but all the personal things you go through will come to a fore. If you feel you’re not worthy, that will surface. Prepare for that and stick your fridge with chocolate. Know that that’s a normal part of the process. Thank you for coming – feel free to go when you need to. In literature areas, jobs are so competitive, I wouldn’t recommend reaching for jobs that are out of your reach. I wouldn’t apply to those jobs but it depends how wide your search is, but if you can imagine framing yourself as that robustly. You’re most likely to get called in if it feels like a really good fit but you also never know what the thing they didn’t mention.
- Chelsea – Is it worth it to do a visiting professor job?
- Kirin – Apply for everything from postdoc, to lecturer, to visiting. If you want a job and you need a job, set yourself up to have options.
- Candice – The thing worth knowing is that the English department funding for AI or extending past your time here, is really dwindling. Being able to rely on an AI position to continue funding your job search. For that reason alone, its worth opening doors because you never know. It’s a balance – people have partners, reasons they need to stay, but you can open the door and not walk through, so apply to places you can imagine not hating living.
- Sarah – I feel like I have all these things that I don’t know when to mention… partner?
- Candice – Don’t reveal any personal information until you’re at campus or have an offer. Even things that would be deal breakers… by the time you get to the place, if an institution is interested in hiring you, most institutions will do anything they can do to accommodate that. Spousal hires, lecturer positions, they’ll do what they can. People can ask questions outside legal bounds during campus visits, most will be total innocuous.
- Jennifer – Do you redirect?
- Candice – Use your intuition – could be even more awkward to side step.
- Kirin – It also depends on when it’s asked. If it’s asked in an interview, it’s illegal. The career center said if they ask those HR questions in an interview. The best way to respond is to get the underlying question. If you’re asking if I can commit my time, then absolutely… or a robust research agenda, yes! What they really want to know is how much you’ll be able to commit.
- Candice – We’ll troubleshoot more in the fall.
- Heather – CV and letter question. Some activities that are ancillary to core interests, graduate student interest groups. I’m unclear about whether to bring those in and what to call them.
- Candice – List them all. Probably put it under service. I mentor students in XYZ program and I’d put that under service. Something that’s really substantial and needs to be unpacked then you can find a way to unpack it in the CV (sentence of description). People are going to list everything they do. Could bring up relevance to teaching in the teaching statement.
- Tony – Are letters of rec mostly just talking about your dissertation?
- Candice – Definitely have a teaching letter. This would be the ideal – have a letter written by faculty member, goes to class, observes you and describes your teaching. If you don’t have that, it can be tucked into another letter. Your dissertation chair is going to talk most about the dissertation, other people will speak about coursework and qualities as a student.
- Caitlin – I have observation notes from people sitting in on my class. Can I include those?
- Candice – Ideally those insights will go into a letter. Could go into the teaching portfolio if you wanted.

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2nd GSO Spring Quarter Officers Meeting

GSO Spring Quarter Officers Meeting 5/23/2014

Present:
Stevi Costa
Rachel Graf
Elloise Kim
Caitlin Palo
Liz Janssen

Meeting Begins 2:30 pm

Old Business:
• Next Coffee Hour: Wednesday June 4th, 2-4. Iced coffee, if weather appropriate. Will share graduation/job data, discuss program suggestions and publicize mentorship program.
• Welcome Liz as new UEC committee rep. Caitlin Palo transitioning to officer-at large. Looking for pre-exam GSC rep.
• Mentor/mentee program to re-start next year with cooperation from DGS. Call and info survey to come soon. Mentors and mentees will meet at department fall reception. Mentor event late summer/early fall.
• Continued interest in faculty works in progress workshop. Hoping to begin this programming next year.
New Business:
• Graduate students at last week’s MA/PhD forum proposed a micro-seminar model to help students meet benchmarks and professionalize. GSO Executive-officers will present this idea to DGS.
• Kathy Mork has data on job placement. GSO will solicit this data to share with interested Grad Students.
• Grad students have raised concerns about the impact of funding scarcity on department culture, recruitment, diversity and productivity. The GSO will strive to open lines of communication between students and faculty.
• GPSS has a budget surplus. Elloise is seeking suggestions for how the English Grad program might use money. Improvements to grad lounge possible.

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GSO Spring Quarter Officers Meeting

GSO Spring Quarter Officers Meeting
4/18/2014

Present:
Stevi Costa
Rachel Graf
Joe Telegen
Elloise Kim
Gianna Craig
Alysse Hotz
Caitlin Palo
Sunao Funagawa

Meeting Begins 2:30 pm

Preliminary announcement: Elloise is running for GPSS secretary

Mentor Program
1. Expectations for Mentors (Alysse will draft these guidelines):
• Fostering social relationships
• Meeting with mentees once quarterly. Fall quarter: should occur no later than week 2, and ideally before the quarter begins if possible. Other quarters at discretion of mentor/mentee.
• Year long requirement
• Mentors should recommend/discuss with mentees: talking to Kathy regularly about program requirements, becoming involved with the GSO, GPSS, Englist, information about the TA Union, program requirements, teaching, planning coursework, grad school survival strategies, transitions from student to scholar
2. GSO will check in with mentors/mentees during first quarter to see if the relationship is working out, and will assist in finding new mentors/mentees should there be personality conflicts.
3. GSO will conduct a survey during spring quarter to solicit interest from current cohorts and collect data on: when they entered the program (post-MA/pre-MA), funding when they entered (fellow/TA/unfunded), areas of academic interest, extra-scholarly hobbies, place of origin. We will collect the same data from incoming graduate students in late summer and offer mentor pairs in early September, at the latest.
4. Mentors will each be paired with 1 mentee, unless the number of incoming graduate students is larger than the number of available mentors.
5. Each 1-1 pair will also have another 1-1 pair with which they can meet/correspond/share resources. These dyads can meet either in addition to or in place of individual 1-1 meetings.
6. GSO will offer mentor/mentee events in Fall quarter so that the larger social group can foster relationships outside of the 1-1 mentor/mentee pairs and dyads. This will likely take the form of a happy hour prior to the annual fall event at the Roanoke.

Continuing/New Officers
UEC
• Caitlin will not be continuing on the UEC, but will likely continue in another capacity
• Alysse’s UEC slot will convert to post-MA next year.
• We will need a new pre-MA officer on the UEC.
GSC
• GiGi will be on leave next year, opening up a post-MA slot.
• Rene may/may not move into this position.
• We will possibly need 2 new officers on this committee: 1 pre-MA, 1 post-MA
• (Elloise may be interested in the post-MA position)
XOs
• Rachel, Stevi continuing
Diversity Committee
• Elloise would like to continue, but Leanne will also be post-exam. One of the two will stay in the post-exam slot.
• We will need a pre-exam member.
GPSS Senators
• Elloise interested in continuing (if she isn’t elected secretary)
• Joe continuing
• Need participation from MATESOL, MA Program
Officers at Large
• Disband “committees officers” – convert to Officers at Large (Caitlin)

Elections: vote week 1 Sept; collect/recruit this quarter

Each committee member and GPSS senators write descriptions of their jobs and send to Rachel so she can create a recruitment email

All officers should make a habit of producing notes from any meeting they attend – this should take the form a list of topics with no details. When we disseminate these notes, we will use the phrasing, “If anyone has any input on these topics, feel free to see me.”

COFFEE HOURS
Wednesday, June 4 2-4 pm

VOLUNTEERING
Rachel will look into Earthcore for a 1-day work party

GSO PROGRAMMING
2 hour info sessions on topics related to the program. Encourages transparency. Discourages misinformation. Hour 1 is invited speakers:DGS/Faculty, 2nd hour is a panel with students
• Fall Quarter: Dissertation/Prospectus (Week 2)
• Winter Quarter: Benchmarks/Transitions (Week 2), Exams (Week 8)
• Spring Quarter: MA Essay/PhD Letter (Week 2)

GSO FORUM
GSO will conduct a forum with grad students to send data about grad student wants/needs to the faculty retreat. We will schedule this for Thursday, May 15. We’d like to invite Juan and Sandy Silberstein

END OF YEAR PARTY
Thursday, June 12. We’re gonna go dance somewhere. Stevi will take point on this – will also figure out our budget to do so.

NEXT GSO MEETING: week of May 19th

Meeting adjourned: 3:45 pm

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GSO Ex-officer Conversation with Graduate Studies Office

GSO Ex-officer Conversation with Graduate Studies Office
Tuesday, April 16th 2014
Meeting began at 11:30 am

Present
Juan Guerra – director of graduate studies
Kathy Mork – graduate program coordinator
Stevi Costa – graduate student organization executive officer
Rachel Graf – graduate student organization executive officer

Discussion Highlights
Peer Mentor Program:
• We agreed to solicit current graduate students to volunteer themselves as peer mentors for the incoming graduate cohort.
• This quarter (spring 2014) the GSO will create a document of guidelines and expectations for mentoring, provisionally including: meeting once a quarter, sharing first hand experiences, and introducing new students to other grads with similar interests.
• This quarter the GSO will send an email to Englist with this description and a catalyst survey to identify new mentors and their research interests to better match them to new students.
• This summer, the graduate studies office will forward list of incoming students to the GSO, so that we may assign mentors in advance of Fall quarter.
Graduate Studies Website:
• The GSO will recommend where to place a link to the GSO website on the Graduate Studies Website.
• The GSO will solicit current graduate students to share their CVs for the graduate studies “current students” page. (Summer project)
GSO Sponsored Panels:
• The GSO will coordinate with the Graduate Studies Office to organize regular informative workshops for graduate students.
• Possible session topics: Completing Dissertations, Professional Development (publishing and conferences), MA essay, Exams (Reading lists, Note taking strategies, Exam weekend), Prospectus, PhD Letter, and Benchmarks.
• The GSO will select three topics from the above for the 2014-2015 academic year.
GSO Forum on Curricula Revision:
• The faculty is slated to discuss potential changes to the graduate studies program at their fall retreat. The GSO would like to gather graduate student feedback on the current program to provide the department with any useful perspective and suggestions.
• In late May, the GSO will invite Juan Guerra (and other interested faculty) to discuss the graduate program. Topics may include: the function of course work, the MA essay, reading lists, exams format, and preparation for the dissertation.

Meeting concluded at 12:30 pm.

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Notes from Graduate Student Funding Meeting 12/6/13 1:00pm-2:30pm

Major points

1. This year we know some solid information with respect to funding early, largely because there is not a big state budget situation

2. TA salaries going up again next fall—this changes how many TA positions we can have

3. Our cuts have been less significant than in other departments because we teach composition

4. TA salary increase, going up this fall and next fall
-this is a good thing because many of us are working extra jobs
-this may be a significant factor when we’re looking at how long it takes grad students to compete dissertation
-hopefully this will lead to more focus on the academic work
-big issue right now for faculty is time to degree
-grad students need to adhere to criteria for finishing on time

5. until recently, we’ve had almost automatic admission into PhD program from MFA and MATESOL programs

6. If you have funding in your contract, you don’t need to worry about renewal so long as you still stay on track/meet benchmarks

7. We are assessing how much the raise is based on a study of comparable schools and how much they pay their TAs

8. By January there will be another meeting. We hope to be able tell 6th year people that they will receive funding at that point—this is a hope, not a fact.

9. Graduate Studies Committee: student recruitment is being decreased, thus providing more support for students in department

10. There are 3 groups looking at same group of TA positions,
-6th /7th year and over
-incoming students
-locals, or students already enrolled, not 6th year, but without funding

11. There will be more conversations with IWP, trying to make it easier for grad students to apply to this department

12. if you are able to pick up a position outside of English, you are more likely to be re-hired within that department

13. after recession there was extra money that allowed us to make new TA appointments; that “backfill” and “temporary” money is gone; thus, there will be fewer positions than there were 5,6,7, years ago

Q&A:

Q: “What is satisfactory progress”

A: you must be within range grade-wise 3.7-4.0
you must meet benchmarks (letter for PhD, prospectus, exams, etc.)
Teaching evaluations

-Right now the major benchmarks are master’s essay and exams; there are two new benchmarks that will be proposed to faculty: prospectus and PhD letter. By next September the above should all be benchmarks

-On the website there is a detailed guide about these benchmarks
-eventually dissertation chapters may become benchmarks
-these benchmarks end with the prospectus;
-once you are working on the dissertation—or past “renewal period”—your dissertation chapters are major factor in determining funding

-The purpose of these benchmarks is to remind you that there is a timeline, and to help students finish the program as quickly as possible

Q: Has there been a study conducted with regards to average time to completion; and what factors tend might extend this timeline?

A: 7-8 years to completion is average; some people finish in 6; the average is pulled by dissertations that take 12 years; the average is going up; it may have much to do with “bad job market”

-We are looking at peer institutions, what they are doing: 8, 9, and 10 year students have been contacted; we are trying to figure out the roadblocks to completion; we want to anticipate the challenges that we might encounter; there is a wide range of problems that might extend the time it takes to finish

Q: is there a way to publish information with respect to how long other students have taken, and what problems they have faced so that future can anticipate potential problems

A:We have a new endowment: we can have four more dissertation quarters (a term just to write)

Q: Students coming in with MA, have four years of funding—leaving MA students with one year to dissertate

A: There are discussions happening with respect to restructuring the program; are we going to be a 5 or 6 year program? We do have a de facto 6 year program so we would like to guarantee 6th year students funding

Q: is there a way to increase transparency with respect to how the 200 level classes are allocated

A: we are given so many classes; start by assigning to 5th year students; we try to give students their top choice at least once, but it is more often the case that some specialized courses are not being offered; sometimes a lot of people all pick the same one or two classes (if you have all American lit students and only 2 American lit classes…)

-How do we make the teaching as efficient as possible for the people doing it? 1) Everyone wants to teach a course that would be exactly as you want it. 2) But it’s a myth that you will not get hired because you have not taught all the cool classes. It is, after all, hip to be square.

Q: Back to the labor issue: It’s counter-productive to teaching harder classes at the level of dissertating.

A: We will all “die” (dramatic pause) “professionally” if we don’t learn how to teach given the time we have. Not all your classes will be as good as you want them to be; that’s okay.

Q: But if our evaluations are part of how we are being judged/hired…
A: Once you’re 6th year or higher, you’re really being awarded funding based on performance not so much your teaching evaluations. Also your teaching evaluations are averaged, so your lowest score may not matter

Q: for local TAs (in related departments, e.g. rhetoric) what counts as progress?
A: benchmarks across disciplines are fairly equivalent

Q: teaching different 200 level class every term makes it hard to progress
A: we can adjust the preference form so that people can indicate if they would like to repeat classes in a year while teaching at the 200 level

Q: 1-does progress mean a history of progress, or just hitting one benchmark at a particular time
2-less comfortable with rankings; even less comfortable without public rankings; what’s the possibility of making those rankings public?
3-dept. ought to be more up front with students with regards to funding; what can we realistically expect in terms of funding

A: #3 is the whole point of current discussion; we’re not entirely happy with how funding has unfolded, but much of the blame goes to the state budget—but we are past the budget crunch
-Rankings are not going to be published;
-according to Graduate Studies Committee: if you are meeting benchmarks within renewal period, you’re not in jeopardy with respect to losing your funding. But once you are no longer within the renewal period, progress is how you are being evaluated (see emboldened above)

-Part of the problem is that we have had only two benchmarks for years, but they have not been enforced; if you get behind, you will have to catch up to where you are supposed to be according to your year, not according to your own personal dissertation vacuum.

-With respect to being more “up front” about funding: the local students are the ones who receive the “murky” answer; up until a couple years ago there were good chances that local students would get funding the second year if they could demonstrate progress

-next term we should be having conversations about going to a 6 year program structure (see above)

Q: given statistically that only 1 in 5 of grad students will get a tenure track position in our field, is the department doing anything to prepare students for non-academic jobs?
A: the numbers, in the long run are closer to 50%. The number of people teaching part-time jobs is going up
-We tend to place students more often in tenure track jobs than other schools; not always R1, but usually UW does a “pretty good job” of helping students place in tenure track positions
-There is a national discussion regarding how to train students in English departments for non-academic jobs when that is not what the faculty is trained to teach

Q: We could make public data regarding what non-academic jobs our students are getting (5+ years after graduation);
A: we will build that into our website
it might also be useful to post schools that tend to hire UW English students (while you’re still dissertating)

Q: different ways the dissertation could be written given non-academic career goals
A: We can do workshops; send ideas to Juan, complaints to Anis (laughter ensues)

Q: thanks for the transparency; can we have a dissertation committee (like the placement committee)…the cohorts fall apart after 131 training; should we institutionalize support?

A: finding human resources is part of the problem; committee is trying to consider whole system, and hopefully such committees (like the jobs placement committee) can be integrated into that system

We are trying to build a mentoring guide, so that students and faculty know what their responsibilities are in this student/supervisor relationship

Exeunt English department.

- Thanks to Aaron Ottinger for taking these!

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EVENT: Kylee-Anne Hingston, “‘As Seeing’s Believing’: Illustration, Focalization and Disability in Victorian Children’s Literature,” Feb. 22, 12-1:15 PM, SAV 408

Please join us for the second UW Disability Studies brownbag talk of the Winter quarter:

Kylee-Anne Hingston, “‘As Seeing’s Believing’: Illustration, Focalization and Disability in Victorian Children’s
Literature”
When: Friday, Feb. 22, 12-1:15 pm
Where: Savery 408

Abstract: This presentation combines formal narrative analysis with the lens of disability studies to expose what
Victorian children’s literature tells us about the Victorian concept of the disabled body. Using as a case study
Dinah Mulock Craik’s fairytale “The Little Lame Prince: A Parable for Young and Old” (1874), Hingston challenges
previous critics’ readings of disability as a code for gender struggles in Victorian children’s literature;
instead, she argues that examining the role of disability in “The Little Lame Prince’s” illustrations and narrative
focalizations (that is, the point of view from which the story is told) reveals the complicated, and at times
incongruous, Victorian understanding of disability. Indeed, although the novel’s narrative structure suggest an
understanding of disability as abnormal and in need of compensation if not cure, in contrast, the illustrations and
focalization destabilize the notion of physical aberrance.

Biographical Sketch: Kylee-Anne Hingston is a PhD student at the University of Victoria, where she is writing her
dissertation on focalization and disability in Victorian fiction. She has published on disability and L.M.
Montgomery’s novel “Blue Castle” and has published articles on disability and Victorian fiction in the journals
“Victorian Literature and Culture” and “Women’s Writing.”

For more information, contact Joanne Woiak, jwoiak @ uw.edu
http://depts.washington.edu/disstud/

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CFP: “At Face Value: Re-thinking Surfaces,” Friends of English Southland Graduate Conference, UCLA

Friday, May 31, 2013 at UCLA
Keynote speakers: Professor Rachel Lee (UCLA), Professor Daniel Tiffany (USC)

Sir Peter: Aye, ever improving himself!–Mr. Surface, Mr. Surface…Well, well, that’s proper;  and you make even your screen a source of knowledge…
Joseph Surface: Oh, yes, I find great use in that screen.
–Richard Brinsley Sheridan, The School for Scandal (IV.3)

What does it mean to take something “at face value?” Recent literary scholarship has attempted
to reclaim the notion of “surface” in the face of critical tendencies to relegate surface to the
superficial and therefore the inconsequential. Such scholarly approaches have taken a number of
different forms, ranging from post-suspicious inquiry (Felski) and reparative reading (Sedgwick),
to distance reading (Moretti), object-oriented criticism (Latour), and systems theory (Luhmann).
Inspired by this recent critical turn, this conference proposes a reorientation of our cultural
predisposition towards depth. “Resurfacing” the surface seeks the destabilization of binaries
such as true/false, spiritual/corporeal, eternal/ephemeral, complex/simple. Surfaces have been
relegated to the realm of the slight, the shallow, the casual or unexamined, the insignificant. We
ask: how can we challenge, disrupt, and reconfigure the idea of the surface as we have come to
understand it, and what implications for the field of literary study would such a critical move
have?

Continue reading

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CFP: Queertopia!, Northwestern’s Queer Pride Graduate Student Association Conference, Apr. 12-14

Call for papers: Conference on ”Philosophical Investigations into Sexuality”

Northwestern’s Queer Pride Graduate Student Association (QPGSA) is hosting its sixth annual conference, Queertopia!, on April 12-14, 2013. We invite papers and panels from graduate students and advanced undergraduate students that pose philosophical questions concerning sexual orientation, sexual practice, sexual identity and expression, as well as gender and sex. This year’s keynote is Patricia Marino of the University of Waterloo (http://patriciamarino.org/), who primarily works on ethics, philosophy of sex, and epistemology. For more details, visit our website: http://groups.northwestern.edu/queerpride/?page_id=279 

Call for performances for an interdisciplinary performance event

Northwestern’s Queer Pride Graduate Student Association (QPGSA) is hosting its annual performance night, Queergasm! on April 13, 2013, as part of our academic conference weekend. We are looking for debaucherous, political, satirical, poetical, and philosophical performers who can intrigue and entertain. We are hoping to pull together a night of thought-provoking performances based around themes of stigma, forced morals, taboo, and our rejection of them. Please visit our website for more information: http://groups.northwestern.edu/queerpride/?page_id=400

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February Castalia Reading, 2/5, 8 PM, Richard Hugo House

The University of Washington’s

Creative Writing Program

Presents

February Castalia Reading

featuring UW alumni Rachel Welty & Anca Szilagyi

and current MFA candidates Kristine Greive, Jay Yencich, & Derek Robbins

WHEN:        Tuesday, February 5th at 8:00 pm

WHERE:      Richard Hugo House, 1634 11th Avenue, Seattle

ADMISSION: Free (with cash bar and books available for purchase)

Castalia is a monthly reading series curated by students of the University of Washington’s MFA program. The series has been running, in one form or another, since 1970. Now in its 42nd season, Castalia provides a link between the university’s writing program and Seattle’s rich literary community.

Website: uwcastalia.blogspot.com

Facebook: http://www.facebook.com/groups/uwcastalia/

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