Volunteers

To volunteer or for more information, please email Kathleen Walsh.

Area	Position	Tasks	TimeFrame	Name	Email
Reception	Reception Coordinator	Work with caterers and sponsors to create a menu of food and drinks for reception. Oversee the caterers at the reception.	Pre-conference Conference Day: 4-9pm	Annie Wolf	aewolf01 at u.wa
	Reception Staff	Help poster presenters set up their posters, other miscellaneous reception tasks	Conference day: 5-8pm	Aldean Kilbourn	agk3 at u.wa
	Reception Staff	Help poster presenters set up their posters, other miscellaneous reception tasks	Conference day: 5-8pm	Janaki Jeyabalan	janakij at u.wa
	Decoration Staff	Minimal decorating at the reception. Clean up of decorations after the reception.	Pre-conference Conference Day: 5-9pm	Rebecca Blakewood	suparee at u.wa
	Bartender	Must be at least 21 years old. Serving drinks at the reception.	Conference Day: 5-9pm	Fatima Aviquivil	Fatima.Aviquivil at us.sogeti.com
	Bartender	Must be at least 21 years old. Serving drinks at the reception.	Conference Day: 5-9pm	Meghan Madonna	mmadonna at u.wa
	Bartender	Must be at least 21 years old. Serving drinks at the reception.	Conference Day: 5-9pm	Andy Szydlowski	elseware at u.wa
Registration	Registration Coordinator	Coordinate registration process,ensuring everyone who registers is UW-affiliated, tracking numbers of registrants and overseeing the registration staff.	Pre-conference Conference Day: 11am-8pm	Sandy Chan	sandycyt at u.wa
	Registration Staff	Staff registration table before conference starts and throughout the day, distribute programs.. Be willing to stay at the table for at least one session to register late arrivals	Conference Day: 11am-8pm	Caroline Dombrowsky	cd1 at u.wa
	Registration Staff	Staff registration table before conference starts and throughout the day, distribute programs.. Be willing to stay at the table for at least one session to register late arrivals	Conference Day: 11am-8pm	Lynly Ewel	lynly at u.wa
	Registration Staff	Staff registration table before conference starts and throughout the day, distribute programs.. Be willing to stay at the table for at least one session to register late arrivals	Conference Day: 11am-8pm	Nora Bos	nbos at u.wa
	Registration Staff	Staff registration table before conference starts and throughout the day, distribute programs.. Be willing to stay at the table for at least one session to register late arrivals	Conference Day: 11am-8pm	Carol Eisenberg	carol at big6.com
	Registration Staff	Staff registration table before conference starts and throughout the day, distribute programs.. Be willing to stay at the table for at least one session to register late arrivals	Conference Day: 11am-8pm	Kathy Robins	kur at u.wa
	Registration Staff	Staff registration table before conference starts and throughout the day, distribute programs.. Be willing to stay at the table for at least one session to register late arrivals	Conference Day: 11am-8pm
Publicity	Publicity Coordinator	Create publicity posters, craft an email strategy to maximize attendance and excitement, design name plates for speakers, design thank-you notes, contact media outlets, advertise podcasts after they're posted, produce conference programs	Pre-conference Conference day: 11am-7pm	Rachel Ellington and Becca Allen	elkinr at u.wa and rma5 at u.wa
	Publicity Staff	Hang posters and flyers in weeks leading to conference, help with publicity as needed by coordinator	Pre-conference	Caroline Dombrowsky	cd1 at u.wa
Session management	Staff: HUB West Ballroom	Meet speakers and make sure they're settled, get room ready for sessions, put out name plates, introduce sessions, make sure sessions start and end on time	Conference Day: 1pm-7pm	Tyan Hynes	tyan at u.wa
Session management	Staff: HUB West Ballroom	Meet speakers and make sure they're settled, get room ready for sessions, put out name plates, introduce sessions, make sure sessions start and end on time	Conference Day: 1pm-7pm	Shan Zhao	zhaos at u.wa
Session management	Staff: HUB Room 209a	Meet speakers and make sure they're settled, get room ready for sessions, put out name plates, introduce sessions, make sure sessions start and end on time	Conference Day: 1pm-7pm	Jill Woelfer	woelfj at u.wa
Session management	Staff: HUB Room 209a	Meet speakers and make sure they're settled, get room ready for sessions, put out name plates, introduce sessions, make sure sessions start and end on time	Conference Day: 1pm-7pm	Aldean Kilbourn	agk3 at u.wa
Session management	Staff: HUB Room 309	Meet speakers and make sure they're settled, get room ready for sessions, put out name plates, introduce sessions, make sure sessions start and end on time	Conference Day: 1pm-7pm	Christa Williford	cwillifo at u.wa
Session management	Staff: HUB Room 309	Meet speakers and make sure they're settled, get room ready for sessions, put out name plates, introduce sessions, make sure sessions start and end on time	Conference Day: 1pm-7pm
Technology	Technology Coordinator/Keynote Recorder	Get permission from all presenters to podcast, coordinate recordings and use of equipment, upload and link all podcasts to ASIS&T website	Pre-conference Conference Day: 11am-7pm	Dustin Hodge	dlhodge at u.wa
	Technology Staff - Room 309	Record sessions and download recordings to central computer, then process for podcasting	Conference Day: 11am-1pm	Michael Adcock	adcockm at u.wa
	Technology Staff - West Ballroom	Record sessions and download recordings to central computer, then process for podcasting	Conference Day: 11am-6pm	Natalie Stephens	natals5 at u.wa
	Technology Staff - Room 209a	Record sessions and download recordings to central computer, then process for podcasting	Conference Day: 11am-6pm	Mia Zhao	zhaocen at u.wa
	Webmaster	Maintain the website - add scheduling info, speaker info, upload posters abstracts, etc.	Pre-Conference	Nancy Lou	nlou at u.was
Gifts	Gifts Coordinator	put together thank you gifts for all speakers and presenters	Pre-conference Conference Day: 11am-7pm	Janaki Jeyabalan	janakij at u.wa
Parking	Parking Coordinator	coordinate and validate parking for any non-UW speakers	Pre-conference Conference Day: 11am-7pm