ALISS Minutes
September 6, 2000 Executive Board Meeting
Attendance: Jennifer Gartin, Kristin Dermody, Andy Bates, Lisa Spagnolo; Pam Green
Agenda:
1. Orientation
2. Silverfish
3. Constitutional Revision and Planning Meeting
4. SLIS Alumni Association Meeting
5. Booksale
6. ALISS Website Revision -- Pam
7. Student Organization Information Booth
Discussion:
1. Orientation (Jennifer): We discussed last-minute preparations for the September 22 orientation (1-5pm). We need to provide 10-11 volunteers for building/campus tours (including us), as well as flyers for the informational packet. Jennifer will call Lynnea to get details about what should go in the packet. The usual information includes a page per professional organization, along with listings of student chapters’ websites. Regarding tours, Jen will contact Scott Schramke and Adam Hall about how to best tour Mary Gates Hall and Suzzallo Library considering the construction in both sites. Jen will also send out an email to student leaders for tour volunteers (Note: Kristin followed up on this with a message to iannounce on 9/19). Pam asked what time we were required to be there. From 1-2 the entire group will be addressed, and from 2pm on the students will break up into groups. Lisa and Andy will email the ASIS and SALA officers groups, respectively.
2. Silverfish (Kristin): Kristin noted that there weren’t many submissions for the resurrection issue of the Silverfish. Kristin would include bits about the contest for the Silverfish name change and a list of things to do on campus. Submissions from other student organizations were solicited, and so far we had received something from SLA. Future campus pieces might be on the closest coffee to Mary Gates and a rundown of good bars near campus (perhaps to be written by Lisa).
3. Constitutional Revision and Planning Meeting (all): Jen suggested that we organize a planning meeting to revise the constitution, prepare for the booksale, etc. The constitution would be revised first and then presented to the other student organizations for a “rubber stamp” of approval. Pam suggested that we could also schedule a master calendaring meeting. Other items to plan for are the October 7 ALISS picnic. It was decided that a master calendar will not appear in time for this issue of Silverfish. It will be a paper version this first time around, and then will be linked from the online version of Silverfish. It was decided that the meeting will be on September 21, 6pm at Jen’s house. Jen will send out emails to ascertain the other presidents’ schedules
4. Alumni Association Meeting (Lisa): Lisa gave a summary of the SLIS Alumni Association meeting she attended. The Annual Meeting is shaping up and the Microsoft Conference Center has been reserved for the October 14 event. They would like to have a strong student showing for this event. The student organizations will be contacted when it’s time for them to get involved in planning. Mostly it will be assisting with registration packets and helping the day of the event. ALISS can send out announcements once the school year starts to get volunteers. We an also mention it at orientation (presumably the Alumni Association representative will do this). Other items discussed included the reorganization of Project Network (a mentoring system), the need for an ALISS liaison for the year, and the possibility of withdrawing from the UW Alumni Association. In addition there will be a Career Forum in March
5. Booksale (Lisa): The item that was mentioned at the Alumni meeting that most impacts ALISS is the booksale. We concluded that it could be planned for winter quarter. Announcements should go out now to gather books. A storage space (or spaces) will also be needed. Week 5 or 6 would be the best time for the event—before the quarter gets too crazy. More details will be determined at the planning meeting.
6. Website Revision (Pam): Pam printed out pages from her prototype ALISS web site. She wanted the ALISS officers to create content to fill in her layout. We should also decide who will be responsible for the content and how those tasks should be divided. We also need to think about a launch date. Lisa will be responsible for calendar content, and will link to the main school’s calendar. Kristin and Jen will investigate the positions and representatives content. Lisa will be responsible for maintaining the Minutes section (current and archives). More specifics will be discussed at the 9/21 planning meeting.
7. Student Organization Information Booth (all): We also discussed having an informational booth for students to learn about student organizations. It was decided that tables will be set up, probably in the student lounge, on Tuesday October 3 and Wednesday October 4. Late afternoon/evening as well as morning/noon hours will be held in order to cover a larger amount of the student population (evening students, etc.).
Respectfully submitted,
Lisa Spagnolo
ALISS Secretary
Prepared September 21, 2000.