5/1/2000 Meeting
Attendance: Jennifer Gartin, Kristin Dermody, Andy Bates, Pam Green, Lisa Spagnolo
Agenda:
1. Silverfish
2. Recordkeeping and Organization
3. Spring Fling
4. Spring Fling Awards
5. ALISS website
6. CC: ALISS
7. "Conversations about the future"
8. Meeting Schedule
9. Publication of Minutes
Discussion:
1. Silverfish (raised by K. Dermody): The function of Silverfish, ALISS's official newsletter, and the question of its continued existence was discussed. It was decided that Silverfish could still be relevant as a communication instrument to SLIS students, and that a resurrection will coincide with the move to Mary Gates Hall. Possible content includes: a board report, GPSS updates, meeting dates, officers and contact information, history/perspective of Silverfish, and a calendar of events. An initial print issue will be pursued for distribution to new students at orientation. Subsequent editions will be online with a limited print run. Jen will investigate figures for incoming students. Slated for summer project. Publication deadline: September 1.
2. Recordkeeping and organization (raised by L. Spagnolo): The need to reorganize ALISS files and the student organizations office space was discussed. This was acknowledged as a priority to prepare for SLIS's move, as well as to allow for maximum paper control. Lisa noted that she had gone through the ALISS email account, sorting messages and responding to incoming students. It was mentioned that we need to assess the possible continued service of our committee members (hospitality, etc.). Jen and Lisa will check with Cass Kvenild, previous secretary, about ALISS-related email folders.
3. Spring Fling (all): Andy reported that the booksale earned us approximately $990, giving ALISS a balance of $1,200. This is before getting our water account current: the resulting balance will be approximately $850-900. As the booksale funds most of the spring fling, we discussed various alternatives to supplementing this amount. The possibility of going without water service for a month or two was considered. Jen reported that there had been some communication between Casey and Kozmo.com regarding potential sponsorship. Jen also offered to contact Chase Bobko for possible sponsorship, perhaps contributing a keg of beer. It was also mentioned that the SLIS Alumni Association had pledged $125 for the Spring Fling. Lisa offered to contact Zoe Holbrooks to confirm this (note: Zoe contacted ALISS shortly after the meeting, and the funds are still earmarked for us). Although funding will determine the extent of the affair, it was decided that it will be held June 3. Lisa will contact Physical Plant to reserve Sylvan Grove.
4. Spring Fling Awards (raised by J. Gartin): The Spring Fling awards are to be coordinated by the previous ALISS officers. It was mentioned that the officers will want to coordinate the structure of events on the actual day of the picnic.
5. ALISS website (raised by L. Spagnolo, P. Green): Lisa discussed her minor updates to the website, including posting the 2000-01 officers, and revising the Calendar of Events. It was also mentioned that the site needs redesign work. Pam offered to work on a redesign this summer. Kristin will contribute. The possibility of placing an announcement of the site's redesign on the SLIS homepage was discussed.
6. CC: ALISS (raised by L. Spagnolo): Lisa urged officers to cc the executive group when sending email correspondence.
7. "Conversations about the Future" (raised by J. Gartin): Jen discussed the scheduled "Conversations about the Future" meeting for SLIS to talk with President McCormick: Thursday, May 11, 4:30-5:30pm. Lisa will add this to the web calendar. Jen will check with Casey to see if there are posters for this event.
8. Meeting Schedule (raised by J. Gartin): An ALISS open meeting is scheduled for May 15 at 6:00pm. It was decided that we will hold an executive meeting the first Monday of every month and an open meeting the third Monday. This schedule will be continued throughout the summer. Open meetings will have the following format: ALISS action items will be covered at the beginning, then the floor will be opened to discussion and suggestions. It was noted that ALISS officers wanted to create a "drop-in" aspect to these meetings, so that SLIS students felt free to fit them into their schedules. Relatively high frequency would provide a continual forum for SLIS students to voice their concerns. Time limitations for action items may be necessary to keep the meetings to a reasonable length--this will be assessed as we progress. It was also suggested that the next executive meeting be devoted to formulating goals and a vision statement.
9. Publication of Minutes (all): Copies of minutes will
be provided in the student lounge and on the ALISS bulletin board.
An email version will go to SLIS Info. A link to the ALISS website
will be included.
Respectfully submitted,
Lisa Spagnolo
ALISS Secretary
Prepared May 4, 2000.